As the end of financial year approaches, now is the time for tennis, badminton, pickleball and racquet sport coaches to get their house in order. It’s more than a tax deadline—it’s your opportunity to tighten up your systems, review performance, and set yourself and your club up for a stronger, smoother year ahead.
Whether you coach part-time or manage a full-service racquet facility, an EOFY review helps you step back and see where your time, money, and energy are going. If you’re using outdated tools or juggling multiple platforms to manage bookings, memberships, or communication, the cracks will show. A streamlined club management system can make a huge difference to your daily workflow.
Here’s your practical checklist to review, report, and replace what matters before July 1.
1. Review Your Current Club Management Software
Start with a clear look at the systems you’re using to run your club or coaching business. Are you relying on spreadsheets, paper diaries, and multiple apps to manage members, schedules, payments, and bookings? These disconnected tools often create more work than they save.
Ask yourself:
✅ How much time are you or your staff spending on admin tasks?
✅ Are errors or double bookings common?
✅ Is member communication easy or constantly slipping through the cracks?
✅ Can you track player attendance and performance in one place?
If you’re wasting hours chasing payments or rebooking courts due to clunky systems, it might be time to upgrade your club management software. A modern platform will streamline everything from scheduling to communication, all in one place.
2. Report on Your Club’s Key Performance Metrics
The EOFY period is the perfect time to generate reports and evaluate how your programs and operations are tracking. A good club management system should give you access to the numbers that matter.
Look for:
✅ Year-on-year membership growth or drop-off
✅ Attendance rates across different programs
✅ Most and least booked courts or time slots
✅ Revenue by category (coaching, court hire, merchandise, etc.)
✅ Program performance and coach utilisation
These insights help you make smarter decisions for the year ahead. If your current system can’t give you these metrics without hours of manual work, it’s worth considering an upgrade.
3. Replace Outdated Court Booking Software
For tennis, badminton, and racquet clubs, your court booking software plays a vital role. If your members still need to call or text to secure a slot, or if you’re manually juggling court availability, you’re not just behind – you’re losing valuable time and revenue.
Modern court booking software should:
✅ Allow members to book online 24/7
✅ Sync with your coaching schedule in real time
✅ Prevent double bookings
✅ Handle payments and cancellations automatically
✅ Send reminders and updates to members
Replacing your legacy system with user-friendly, mobile-accessible booking software gives your members a better experience and frees up your team from constant coordination.
4. Audit Your Admin Workload
Coaches often wear many hats: scheduler, bookkeeper, communicator, and sometimes even tech support. Over time, this admin load leads to burnout and distracts from what you do best—coaching. EOFY is the time to step back and look at what tasks can be automated or offloaded using a better club management system.
Consider automating:
✅ Payment reminders and invoice generation
✅ Member renewal notices
✅ Attendance tracking
✅ Weekly lesson schedules and court allocations
By reducing manual admin, you protect your time and energy, and improve the experience for members and parents too.
5. Review Communication Processes
Are you constantly switching between emails, text messages, and social media DMs to update players or parents? This scattered approach can lead to missed messages, delays, and confusion.
A smart club management software platform should offer centralised communication tools. Whether it’s bulk messaging, automatic booking confirmations, or SMS alerts, you want everything running through one secure, easy-to-use platform.
Good communication builds trust, keeps parents in the loop, and helps retain members.
6. Upgrade While It’s Tax-Deductible
EOFY is also your chance to invest in the tools that support your business and claim them as a deductible expense. That includes technology upgrades like club management software, court booking software, and even hardware or training related to operations.
If you’ve been putting off system upgrades due to cost, now is the time to act. Investing before June 30 could help you reduce your taxable income while also giving you a much-needed operational boost for the new financial year.
Final Word
EOFY is more than paperwork and tax returns. It’s your annual reset. For tennis, badminton, and racquet sport coaches, it’s a chance to step off the court and work on the business, not just in it.
Review your systems. Report on your numbers. Replace the tools that are slowing you down.
A stronger club management system and smarter court booking software can help you spend less time on admin and more time coaching, developing players, and growing your club.
Don’t wait until July to fix what’s not working. Make EOFY your opportunity to streamline, upgrade, and plan for long-term success.
SportLogic is built to do exactly that.
Our all-in-one club management software is designed specifically for Australian sports clubs, coaches, and venues. From booking courts to managing memberships, automating payments, and simplifying communications, SportLogic helps you take control of your time, reduce admin stress, and grow with confidence.
If you’re ready to make EOFY your turning point, let’s talk.
